Modern Accounts Payable (AP) teams are no longer just processing invoices—they’re managing complex, high-volume, multi-source data streams. One of the most overlooked challenges in AP processing is accurately managing landed costs, especially when working with global supply chains and third-party logistics. This is where Acumatica Landed Cost capabilities—combined with intelligent automation—can make a significant impact.
What Is Landed Cost in Acumatica?
In Acumatica, landed cost refers to the total cost of a product once it has arrived at your warehouse, including:
- Freight charges
- Customs duties
- Insurance
- Handling fees
- Other miscellaneous logistics costs
Tracking landed cost accurately ensures true profitability analysis, better pricing decisions, and stronger compliance during audits.
Where We Come In: Seamless AP Automation with Acumatica
Our AP automation product integrates natively and deeply with Acumatica, extending its landed cost capabilities with intelligent matching, validation, and even automated landed cost creation. Here’s how we deliver next-level automation:
1. Pull Purchase Orders and Receipts from Acumatica
We integrate directly with your Acumatica instance to:
- Fetch Purchase Orders (POs)
- Sync Goods Receipts as they’re created
This gives us real-time visibility into what was ordered and what was received—including landed cost allocations.
2. Capture Supplier Invoices Intelligently
Supplier invoices are captured via:
- Supplier portals
- Direct email ingestion
- Drag-and-drop upload interfaces
We use AI-powered OCR and Machine Learning (ML) to extract invoice details—even complex multi-line and multi-currency invoices—with high accuracy.
3. Perform Intelligent 3-Way Matching
We compare the invoice, PO, and receipt at the line-item level, including:
- Unit price
- Quantity
- Taxes
- Landed cost adjustments
If there are discrepancies (e.g., a supplier didn’t include a freight charge or overbilled a customs fee), the system flags it for review or applies pre-set tolerance thresholds based on your Acumatica configuration.
4. Automated Landed Cost Creation via API
We are one of the very few solutions that not only read landed cost data but also create landed costs inside Acumatica via APIs. This eliminates manual data entry, reduces reconciliation delays, and ensures:
- Accurate cost attribution at the SKU/line level
- Real-time financial visibility
- Seamless integration with your existing workflows
We also offer an optional approval layer, so finance or procurement leaders can validate landed cost entries before they’re finalized—helping you maintain control without slowing down automation.
Once the landed cost is created, we link it back to the original PO and Proof of Delivery (POD), enabling full auditability and enhancing traceability from order to receipt to payment.
Why Landed Cost Automation Matters
Manual landed cost reconciliation often leads to:
- Delays in invoice approvals
- Missed early payment discounts
- Inaccurate cost of goods sold (COGS)
- Compliance issues during audits
With our solution:
- You ensure accurate landed cost accounting
- Improve first-pass yield in AP processing
- Reduce exceptions and approval overhead
- Gain a full audit trail tied into Acumatica
Seamless Experience for Acumatica Users
What sets us apart is that we don’t just plug in—we embed and extend Acumatica’s AP and landed cost modules. Our AP product works in the background, learns from past patterns, and continuously improves match rates, making the experience virtually touchless over time.
Final Thoughts
If you’re using Acumatica and dealing with landed costs, now is the time to modernize your AP function. With deep native integration and intelligent automation—including API-based landed cost creation and approval—we ensure no cost is left behind. From port to pallet, every charge is tracked, validated, and reconciled.
Want to see how it works? Book a demo or contact us to learn more about how our AP solution integrates with Acumatica to handle landed costs effortlessly.
